Croatian > Event History > May Events > Annual General Meeting - Sunday 21st May 2017

Annual General Meeting

Sunday 21st May - 3pm

NOMINATION FORMS WILL BE SENT OUT WITH THE MARCH NEWSLETTER.

2017_CCS_NOMINATION_FORM.pdf

All members are notified that the Annual General Meeting will be held on Sunday 21st May at 3:00pm at our Society Club rooms.

Please be aware that your CCS membership subscriptions must be paid for the 2016/2017 financial year. This payment is required before Sunday 21st of May 2017 in order to attend the AGM.

 

Note: No membership fees will be accepted on the day of the AGM. 

 

Please feel free to contact the secretary at ccssecretary@hotmail.co.nz to check your membership status if you are unsure what it is. 

Agenda

  • Apologies
  • Minutes of Previous AGM Meeting
  • Matters Arising
  • Correspondence - incoming/outgoing
  • President’s Report
  • Treasurer’s report
  • Financial Overseer’s report
  • Election of Scrutineers
  • Election and Appointment of Officers
  • Election and Appointment of Financial Overseers
  • Member Fees Recommendation

Proxy Voting

Proxy voting will only be permitted at annual General meetings. An eligible voting member may cast a proxy vote at an Annual General Meeting only if unable to attend that meeting due to illness, disability or leave of absence and then the correct procedure for proxy voting must be followed. The correct procedure of proxy voting is as follows;

A. The member shall have first sought and obtained in writing the special leave of the executive Committee to cast a proxy vote.

B. The proxy vote shall be valid only if made on the proper proxy form provided from time to time by Executive committee. The form must be properly completed and placed in a sealed envelope clearly marked Proxy vote with his or her name on the back of the envelope.

C. The proxy vote must be received at the society office not less than one day prior to the Annual General meeting.

D. The proxy vote shall be retained unopened in the custody of the secretary who shall hand it over to the scrutineers at the Annual General Meeting.